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Document Controller

High profile architecture and design studio seeks proactive document controller for involved role.
  • Salary: £26000-£30000 per annum
  • Job type: Contract
  • Location: London
  • Sector: Business Support
  • Job Ref: 46256

About this role

A global architecture, engineering and design practice based in Central London are seeking a document controller to assist in the smooth and efficient delivery of the design work and carry out administrative tasks for the project coordinators and project managers.

Key Responsibilities

  • Maintain a system for document management, electronic or hard copy.
  • Register and action all project documentation on the chosen document management system or collaboration system.
  • Control the issue and distribution of project documentation.
  • Ensure that all documentation is issued according to the relevant standards.
  • Maintain a controlled and secure storage area for project documentation in a format dictated by the project.
  • Conduct a check on all documentation passing through document control to ensure they meet the relevant protocols i.e. document numbers, revisions etc.
  • Create reports for project documentation as requested.
  • Apply quality standards, procedures & processes for the company and the department.
  • Support the development of document control procedures and processes contained within the company document management system.
  • Assist in audits when required.
  • Manage the archiving of documentation and assist in the creation of record retention documents in conjunction with the project manager.
  • Administration tasks as directed by the project managers and project co-coordinators.
  • Project resource forecasting via Excel and Deltek.
  • Procuring and coordinating time allocation records from staff and sub-consultants.
  • Assisting with project commercial tasks.
  • Assisting with report preparation.
  • General administration.
  • Attend project meetings if required, to gain understanding of the project and learn what KPIs are required.
  • Communicate with clients, suppliers and internal staff members at all levels.

Skills and Experience

  • Asite - Online collaboration system.
  • Deltek Vision and iAccess.
  • NEWFORMA - document management system.
  • TeamBinder - online collaboration system.
  • 4 Projects, Buzzsaw, Constructware, iConnect, Conject.
  • A background in document control – preferably within the construction industry.
  • Excellent IT skills including Microsoft Excel, Word and Outlook.
  • Advanced Excel skills will be seen as a benefit.
  • Good level of English language (written and spoken communication).
  • Ability to manage own time scales and workload.
  • High attention to detail and accuracy.
  • Ability to interact and communicate with people at all levels within the business.
  • Ability to work collaboratively with document controllers across office.

Stephanie Ryan

Bio: Stephanie previously worked in the hospitality sector at Hotel Du Vin in Brighton and Malmaison in London and went on to become the store manager of Agent Provocateur’s Knightsbridge branch. Stephanie joined Bespoke Careers in 2016 and works as part of the business support team in the London office recruiting support staff for London’s top architecture and design studios.

+44 (0)207 24 24 909

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