Facilities Supervisor

A great opportunity to get involved in the day-to-day facilities management of a global architectural practice.
  • Salary: £25000-30000 per annum
  • Job type: Permanent
  • Location: London
  • Sector: Business Support
  • Job Ref: 46811

About this role

An extremely varied role for a facilities supervisor has opened up at a global architectural practice based in Central London. You will report to the facilities manager and be responsible for maintaining the facilities help desk, logging day-to-day tasks, updating processes/procedures and the asset register. 

Key Responsibilities

  • Organising the facilities help desk and responding to in-coming tickets.
  • Advising staff via email of faults and planned maintenance.
  • Assisting FM with tendering, budgets and other documentation.
  • Management of all keys including lockers, issuing, ordering replacements.
  • Daily housekeeping checks and regular audits for reporting issues and defects.
  • Ordering of materials and consumables.
  • Assist FM with any ad-hoc duties which may be required.
  • Setting-up and re-setting meeting rooms.
  • Reporting and organising regular and routine maintenance and repairs.
  • Assisting with internal and external events.
  • Assign and delete temporary and permanent security cards as required.
  • Liaise with security companies arranging additional guarding and servicing.
  • Working towards Health & Safety qualifications to assist with risk assessments and implementing, monitoring and reviewing according to the business needs.
  • Assist with arranging fire wardens and first aiders' training.
  • Assist with fire drills and all emergency and evacuation procedures.
  • Monitoring and recording of energy consumption through utilities meters.
  • Liaising with the HR coordinator to conduct Health & Safety inductions for new starters.

Skills and Experience

  • Previous experience in a facilities role within creative sector.  
  • Interested in working towards Health & Safety qualifications.
  • Cheerful and positive disposition with a can do attitude.
  • Flexible approach to working hours. 
  • Ability to multitask, prioritise workload and manage time effectively.
  • Computer savvy, competent in MS Office and additional software advantageous.
  • Confident with the ability to use own initiative and work with little guidance.

Stephanie Ryan

Bio: Stephanie previously worked in the hospitality sector at Hotel Du Vin in Brighton and Malmaison in London and went on to become the store manager of Agent Provocateur’s Knightsbridge branch. Stephanie joined Bespoke Careers in 2016 and works as part of the business support team in the London office recruiting support staff for London’s top architecture and design studios.

+44 (0)207 24 24 909

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