Administrative Assistant

A globally established design, architecture, engineering and urban planning firm seeks a mid-level administrative assistant to aid leadership and departmental day-to-day workflow.
  • Salary: US $48000-55000 per annum
  • Job type: Permanent
  • Location: Los Angeles
  • Sector: Business Support
  • Job Ref: 47374

About this role

This firm is of the world's largest, most diverse and respected design practices with a global network of 25 offices on three continents with a core belief of inter-company collaboration - powerful, aspirational ideas guide the solutions at this firm. 

Key responsibilities: 

  • Extensive phone, email and personal contact with internal employees and external clients
  • Data entry and transcription into various information systems
  • Administrative support including - sorting mail, phone system management, meeting coordination & scheduling, travel arrangements and expense report preparation
  • Proposal and agreement support 
  • Project progress reports and invoicing 
  • Internal file maintenance 
  • Manage client contact information
  • Foster a green workplace through sustainable work practices 
  • May perform construction administration dues for project team 
  • May provide reception relief duties
  • Travel and overtime occasionally may be required

Skills & experience:

  • Knowledge of administrative practices and A+D procedures 
  • Flexible and able to multi-task and prioritize in a fast-paced environment
  • Organized and detail-oriented 
  • MS Project proficiency 
  • Independent yet communicative with a collaborative spirit
  • Bachelor's degree preferred
  • 2+ years' experience in a support role   

This is an amazing opportunity for an immediately available administrative assistant who wants to work within a named and celebrated practice.  

Talk to Robert about this position

Bio: Robert’s career includes studio management, marketing, business development, HR and contract administration experience within design firms in New York and LA. Robert's utilises his broad network and passion for people to make connections throughout the A&D industry.

+1 (213) 436 0909

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