Personal Assistant

Wonderful opportunity for proactive and organised PA to join renowned architecture practice.
  • Salary: £30000-35000 per annum
  • Job type: Permanent
  • Location: London
  • Sector: Business Support
  • Job Ref: 47518

About this role

Global architectural practice based in central London requires a highly organised personal assistant to support a busy partner and project team. You will be responsible for keeping on top of extremely busy diaries, email inboxes, tasks and travel plans. You will also act as a gatekeeper, screening and prioritising workloads and meeting deadlines. The role requires someone who can think on their feet and take a proactive stance as necessary.

Key Responsibilities

  • Effectively manage the partners’ busy diaries, keeping a constant check on incoming meeting requests and gate-keeping where appropriate.
  • Responsible for organising all partners’ meetings, having regular contact with high level clients /contacts.
  • Ensure that relevant documentation is prepared in advance of all meetings.
  • Make sure that the partners are fully aware of their forthcoming schedule over the coming days/weeks.
  • Responsible for organising highly confidential partner meetings, ensuring information is collated/circulated in advance of meetings and catering organised.
  • Proactively assist partners with critical international business development.
  • Provide assistance in preparing presentations for global industry panels & seminars.
  • Manage attendance to regular strategic international meetings with a list of critical business relationships & keep records of meetings up-to-date.
  • Track and record actions on incoming correspondence in order to provide an ongoing comprehensive action list.
  • Prepare outgoing correspondence for partner.
  • Identify impending travel requirements and proactively secure suitable travel arrangements with partners.
  • Compile detailed itineraries for meetings/events where necessary.
  • Ensure all necessary visas are prepared.
  • Responsible for organising project meetings on behalf of project team. 
  • Assist with recording the team’s annual leave and unplanned absence.
  • Assist with new starter and leaver process.
  • Organise development reviews & appraisals.
  • Cover switchboard in the absence of receptionist or admin assistant.

Skills and Experience

  • Previous PA experience essential.
  • Experience in architectural industry not essential.
  • Expert in Microsoft Office (Outlook/Word/Excel).
  • Good communication skills.
  • Confident.
  • Strong attention to detail.
  • Ability to multitask.
  • Able to use initiative and work with little guidance.

Stephanie Ryan

Bio: Stephanie previously worked in the hospitality sector at Hotel Du Vin in Brighton and Malmaison in London and went on to become the store manager of Agent Provocateur’s Knightsbridge branch. Stephanie joined Bespoke Careers in 2016 and works as part of the business support team in the London office recruiting support staff for London’s top architecture and design studios.

+44 (0)207 24 24 909

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