Receptionist/Finance Administrator

An exciting opportunity for an organised multi-tasker to join this high-profile studio.
  • Salary: £25000 per annum
  • Job type: Permanent
  • Location: London
  • Sector: Business Support
  • Job Ref: 48051

About this role

An international design practice is seeking a front of house/finance administrator to be the face of their London studio. Candidates must be professional, well presented and spoken, have a can-do attitude and excellent organisational and multi-tasking skills. Previous experience working in a fast-paced, front of house environment is a must. There will be regular travel involved to one of the studio's regional offices.

Key Responsibilities 

  • Meet and greet visitors and staff.
  • Answer the phone and pass on messages.
  • Book and set up meeting rooms and manage meeting room calendar.
  • Upkeep of reception area and order stationery and groceries.
  • Occasional typing and administration.
  • Distribute incoming and outgoing post. 
  • Organise couriers, taxis and external print jobs.
  • Book travel and accommodation.
  • Assist with H&S tasks and monthly project reviews. 
  • Keep Rapport up-to-date for live projects and input and update data.
  • Produce and issue monthly fees.
  • Provide technical team with project financial information.
  • Chase debit and liaise with the finance department.
  • Input internal allocation sheets on a weekly basis in time for monthly billing.
  • Review and approve staff time sheets and company expenses. 
  • Monthly credit card reconciliation.
  • Financial management of sub-consultants.

Skills and Experience

  • Previous experience in either FOH or finance admin role.
  • Proficient in MS Office and Outlook. InDesign desirable. 
  • Knowledge of the design, architecture or construction industry.
  • High standard of numerical accuracy and attention to detail. 
  • Excellent communication skills both verbal and written.
  • Able to work proactively on own initiative and within a team. 
  • Positive outlook, professional and personable. 

Macy Mak

Bio: Macy studied Psychology at UBC and HR Management at SFU in Vancouver, Canada. Before moving to London, she worked in HR and office administration, joining Bespoke Careers in 2018 as a consultant on the business support team.

+44 (0)207 24 24 909

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