Jobs

Project Coordinator

DTLA architectural studio is seeking a Project Coordinator to provide administrative support for high-profile healthcare, science and commercial projects during design and construction phases.
  • Salary: US $65000-92000 per annum
  • Job type: Permanent
  • Location: Los Angeles
  • Sector: Business Support
  • Job Ref: 48796

About this role


An award-winning global design and architecture firm—recognized as one of the world’s most innovative architecture firms is seeking to bring on a Project Coordinator to implement new processes to create a 'high performance environment'. 

Key responsibilities: 

  • Work directly with the project manager to provide administrative support of all team members
  • Communicate with clients, consultants and regulatory agencies
  • Schedule and attend project meetings; compose, edit and post meeting notes
  • Primary gatekeeper for document posting including coordination with project managers for document uploads, downloads, file transfers, reprographics, etc.
  • Review, monitor and maintain document file structure
  • Coordinate team travel arrangements, as needed
  • Ensure timely document flow during Construction Administration phase
  • Track contract Change Proposals
  • Process RFIs and Submittals using web-based document tracking program
  • Coordinate delivery of drawings, specifications and other project documents
  • Miscellaneous administrative duties, including general correspondence, filing, archiving, as needed by project team

Requirements: 

  • Minimum three years in an A/E industry project support or administrative support capacity required
  • Fluency in Mandarin and/or Korean is highly preferable.
  • OSHPD and local agencies having jurisdiction experience a big plus
  • Ability to learn specific data management software and teach project team necessary steps to access information and upload content
  • Prioritize tasks in order to handle multiple priorities in a fast-paced environment
  • Collaborative demeanor with desire to work with and integrate into a diverse, creative team essential
  • Knowledge and understanding of design project process is key for success in this role
  • Must be detail-oriented and highly organized with an unmatched ability to multi-task
  • Excellent written and verbal communication skills
  • Expert user of complex calendar/scheduling functions in Microsoft Outlook
  • Strong computer skills including mastery of Microsoft Office Suite required

Amazing opportunity to be involved with some of the world's leading companies and institutions — Google, the Bill & Melinda Gates Foundation, Stanford University and Massachusetts General Hospital, among many others — to set new standards for performance, organizational culture, health and wellness, and technology. 

Talk to Robert about this position

Bio: Robert’s career includes studio management, marketing, business development, HR and contract administration with design firms in New York and LA; he utilises his broad industry network and passion for people to make connections throughout the A&D industry.

+1 (213) 436 0909
robert.w@bespokecareers.com

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