Executive Assistant

Join Australia’s oldest and most prestigious private members club and take on exciting special projects
  • Salary: A$90000-100,000 per annum
  • Job type: Permanent
  • Location: Sydney
  • Sector: Business Support
  • Job Ref: 54131

About this role

Australia’s most prestigious private members club is seeking an experienced EA to support the Secretary and the wider team. You will work closely with the The Secretary, providing administrative support, diary management, handling inquiries and planning for meetings, as well as, limited administrative support for the Club President (Chairman) and members of the Executive Staff as required. Liaising and Co-ordinating with the main Club Committees – General (Board), House, Finance and Audit & Risk Committee.The club has unparalleled views of Sydney harbor, excellent dining facilities, en-suite bedrooms and apartments, a fully equipped gym and it’s members include some of Australia’s most influential people.

Key Responsibilities

  • Welcome Members and visitors to the Secretary's Office
  • Provide one on one support to the Secretary: -
  • Typing correspondence
  • Assisting with reports
  • Coordinating committee and staff meetings, etc
  • Handling the Secretary’s incoming telephone calls
  • Diary management
  • Preparation and mailings for Committee meetings
  • Scheduling meetings
  • Attending and minuting of meetings as required
  • Preparation of New Member Tours and New Member Packs
  • Prepare, print and distribute the Club’s Yearly Diary (to Members and Staff)
  • Prepare, print and distribute the Club’s Membership List (to Members)
  • Maintain, print and distribute the Club’s Membership Handbook (to staff and Members)
  • Liaising with the Club's external printers
  • Maintaining the office
  • Liaising with various service providers
  • Provide general administration support.  

Skills and Experience

  • Strong PC skills - MS Office, with advanced Word
  • Microsoft Outlook and Diary Management
  • Website Management Skills
  • Power Point skills
  • Excellent written and verbal communication skills
  • Excellent phone manner
  • Creative flair with designing documents
  • Ability to multi task  

Benefits and Culture   

As part of the team you will enjoy benefits such as;

  • Flexible working hours and work from home arrangements
  • Amazing CBD location and harbour views
  • Ability to take on exciting special projects
  • Use of club facilities

Alex Maher

Bio: Alex studied Applied Arts at The Billy Blue College of Design, renowned for its innovative education taught by designers for designers. Alex now uses his knowledge to help studios find the best support staff for roles in graphics, wayfinding, experiential design, marketing, operations, and business development.

+61 (0)2 9212 0230

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