Executive Assistant

Take the challenge and work with an inspiring group of creatives at top-tier architecture firm
  • Salary: A$80000-100,000 per annum
  • Job type: Permanent
  • Location: Sydney
  • Sector: Business Support
  • Job Ref: 54597

About this role

An Executive Assistant role has become available to support the Principal Group at an award-winning architecture firm in Sydney. Flex your exceptional coordination, time-management and communication skills in a role that provides both collaborative opportunities and autonomous working.


This role includes dairy management, client engagement, and day-to-day operations. The ideal candidate will have experience working within the design or construction industry, be able to work harmoniously with a range of people, deal with sensitive information when required and thrive in a fast-paced environment.


Key Responsibilities

  • Manage and coordinate multiple calendars, travel bookings and client meetings 
  • Receive and screen correspondence via phone and email
  • Organise presentation and conference invitations, as well as award entry deadlines
  • Track Architectural membership and CPD compliance
  • Monitor submission deadlines, tracking and feedback
  • Support other administration team members when required, as well as work directly with digital publishing team on key dates and deadlines for marketing content


Skills and Experience

  • Demonstrated experience supporting multiple managers at a senior level
  • InDesign knowledge desirable
  • Clear communicator able to maintain composure and efficiency under pressure
  • Highly organised, problem-solver with a can-do attitude


Benefits and Culture

As part of the team you will enjoy benefits such as;

  • Hybrid working model
  • Opportunities for professional development and training
  • A lively, social work culture with regular events and team activities
  • A focus on wellbeing in the workplace

Alex Maher

Bio: Alex studied Applied Arts at The Billy Blue College of Design, renowned for its innovative education taught by designers for designers. Alex now uses his knowledge to help studios find the best support staff for roles in graphics, wayfinding, experiential design, marketing, operations, and business development.

+61 (0)2 9212 0230

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